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Capital Area Minor Football Annual
General Meeting 1.
Meeting called to order -by Andrew Allaby at 7:37. 2.
Welcome by the President
– Andrew Allaby 3.
Introductions and Voter
Certification – Andrew Allaby 4.
Additions to Agenda - none 5.
Motion
to Adopt Agenda The motion to adopt the agenda was made
by Norm Seguin; seconded by Marion McIntyre.
Motion was passed. 6.
Amendments to Constitution Proposed
amendment to Section 4 of the CAMFA Constitution: Terry
McIntyre made a motion to increase the number of Vice Presidents from two
to three. The motion was
seconded by Steve Drisdelle. Motion was passed. 7.
Minutes
from 2009 AGM The
motion to accept the Minutes from the 2009 AGM was made by Steve Drisdelle
and seconded by Lisa Fagan. Motion was passed 8.
President’s
Report – presented by Andrew Allaby CAMFA is only as strong as the volunteer base whether
as a coach, manager, helper, coordinator or as a member of the Executive.
It is also important that if you volunteer for a position, you fulfill all
the duties asked of you so that the work of running CAMFA does not fall of
the shoulders of a few. “Many hands make light work”. Thank you to all the volunteers from the 2009 season,
without any of it would have been possible. Congratulations are extended to all teams with
successful seasons last year but especially to the Bliss Carmen Eagles
winning their first Provincial Championship in Pee Wee football and to the
Fredericton Junior Black Kats for winning their second Maritime
Championship. Registration numbers were at 871 players, which was a
drop from 908 in 2008. This
was a 4% drop in registration. The
biggest drop was at the Bantam level. CAMFA hosted a “Day of Champions” in the fall for
all teams playing in their respective league championship games (from
Squirt to Bantam). It was a
great success and we look forward to doing it again this coming fall. CAMFA will be hosting coaching courses this year in
Community Coaching and an Intro to Competition. A winter JDP will be conducted at Check the website for information on the March Break
Quarterback/Receiver camp. Spring football will be the same as last year, with
the hope of sending a provincial team to The Future Stars Football Camp is scheduled
tentatively for Aug 9-11 for ages10-17.
Costs have yet been determined. And finally, CAMFA was made a full partner in the
Fredericton Sports Investment Dinner and Auction on December 5.
CAMFA teamed up with the UNB Red Bombers, the Varsity Black Kats
and the Varsity Lions and as a group, they raised $9451.
CAMFA’s share was $2952 after expenses.
I would like to thank Jodi Steeves and Donna Cormier for all their
organizing efforts. We hope to build on the success for this coming year.
If you know of any major contacts for large items, please contact
either Fundraising Coordinator Jodi Steeves or Andrew Allaby. 9.
2009 Financial Report – presented by Terry
McIntyre. Revenue for 2009 was $165,966;
registrations were $115,580 and over $50,000 was raised through
fundraising; expenses were $154,643. Excess revenue was $11,323 for 2009. The registration cost was only 70% of the
total cost of the program, which highlights the benefits of fundraising.
Equipment, awards, officials and insurance were again major
expenses. Field and facilities
user fees have increased significantly with the availability of the
artificial turf at UNB. As a result of the excess revenue, the
bank balance was $15,193 at the end of the year, up from $3,870 at the
beginning of the season. A motion to accept the Financial Report was made by
Shawn Kitchen and, seconded by Shawn Fagan.
The motion was passed. 10.
2009 Registration Report
– presented by Terry McIntyre There were 871 registrants this year,
down from 908 in 2008. This
was the first time there was a decrease since the late 1990’s. Other
sports programs have also experienced a downturn and it may have been an
effect of the economy. Bantam numbers are down but they are the age group
that historically has the most variation. Another
impact on registration numbers was that the Saturation may have been met on the
tackle program. In order to increase numbers, growth may be sought in
expanding the flag football program to more age groups.
Flag football leagues are less expensive to initiate because the
equipment requirements are minimal. A
motion to accept Registration Report was made by Norm Seguin and seconded
by Steve Drisdelle. The motion
was passed. 11.
Special
insert to the Agenda The
presentation of an award to Terry McIntyre was made for his contribution
to the development of CAMFA since 1996.
This was made on the eve
of his “stepping back” from his duties on the Executive.
The plaque was presented by Tanya Kitchen. 12.
Election
of Executive §
President:
Andrew Allaby §
Vice
Presidents South: Kristen Warner, David Davies, John Jurcina §
Vice
Presidents North: Justin DeMerchant, Steve Drisdelle, Ryan
Ward §
Vice
Presidents Oromocto: Lisa Fagan, Steve Spear, Barry Hatt §
Secretary:
Michele Coleman §
Equipment
Managers: §
§
Oromocto:
Curtis Hiscock §
Registrar:
Tanya Kitchen §
Treasurer:
temporarily left vacant §
Fundraising
Coordinator: Jodi Steeves §
Coaches
Coordinator: Vince Sturgeon §
Officials
Coordinator: Norm Seguin 13.
2010 Budget – presented by Terry
McIntyre The
budget was based on an estimated number of registrants set at 850 in 2010,
which is a conservative decrease from 2009.
This estimate results in a projection of $113,205 budgeted from
registrations. The projected revenue from fundraising is $31,000. Expenditures
are estimated at $153,850. The equipment budget was targeted at $30,000.
The excess (deficit) is projected to be ($9,145).
Bank balance at the end of year was projected to be $6,048. The
item to note is that there was no increase in the cost of registrations.
There was an increase in the projected field user fees based on the
potential availability of the artificial and lighted turf being available
at both Motion
to accept the budget was made by Tanya Kitchen and was seconded by Lisa
Fagan. Motion passed. 13.
Appointment of Coordinators These
are not Executive positions but they are critical to making the season run
smoothly. A list of these
tasks includes: Clothing,
Officials
for mosquito, squirt and mite for Officials
for mosquito, squirt and mite for Oromocto – Lisa Fagan Photography
– Lisa Fagan Website
Public
relations Bursary,
special events Coordinators
for Squirt, Mosquito, Pee Wee, Bantam, Girls and Mites Job
descriptions/ assignments will be handed out to Vice Presidents during the
first regularly scheduled Executive meeting in February. 14. New Business Norm Seguin added that there will be a
new 10% assigning fee for games at the Middle School and Bantam levels to
compensate for the time required for the assigning of officials to games.
Assignment fees are part of the NBFOA and
the fee will be instituted in the spring and fall leagues.
This increase is on top of the regular officiating fees. 15. Draw for Free 2010 Registration – winner was Norm Seguin.
Norm donated the registration back to CAMFA for use as a child’s
registration. 16.
Adjournment Motion to adjourn was made at 8:37 by Shawn Fagan. |