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Capital
Area Minor Football Association
Minutes Date
January 20, 2010 Attendance:
Andrew
Allaby, Terry McIntyre, David
Blanchard, Michele Coleman, Tanya Kitchen, Lisa Fagan, Steve Drisdelle,
Steve Spear, Joey Smith Absent:
Marion
McIntyre, Marvin Nash, Justin DeMerchant, Norm Sequin, Rick Forrest, Shawn
Kitchen, Jodi Steeves, Donna Cormier, Meeting called to order
7:24 1.
Presidents report AGM January 27, 2010 at the Willie O’Ree Center. President Andrew Allably reoffering VP Southside potential Steve Drisdelle, require 2 more VP Northside Justin Demerchant, Kristen Warner require 1 more VP Oromocto Lisa Fagan, Steven Spear, 1 more required VP Officials, Official rep Norm Seguin? Secretary Michele Coleman reoffering Fundraising Coordinator Jodi Steeves reoffering Registrar Tanya Kitchen offering Fredericton Equipment Manager Shawn Kitchen reoffering Oromocto Equipment Manager open Treasurer
open Coaching
Coordinator open 2.
Registrar’s report Report by Terry McIntrye. Registration Numbers and
Program Number spreadsheets were handed out. Registration Numbers –
number of players for 2009; Overall numbers were down to 871 from 908 in
2008 but up from 846 in 2007. Growth
over the past year was -4%, which was a slightly smaller loss than other
sport programs in the area. The number of teams and programs was up by 1
from 2008. 3.
Fundraising report Report submitted by Jodi
Steeves and read by Andrew Allaby. Sports Investment Dinner The gross total raised at
the event by CAMFA: $2573 Auction, $379 Tickets.
The profit to CAMFA was estimated to be $2500 after expenses.
Andrew has the list of what the auction items were sold for and it
will be available for review in preparation for next year. 4.
Equipment Managers report Report submitted by Shawn
Kitchen to the President. New helmets arrived on
January 18. Shawn is getting
prices at a new source for pants. Tanya contributed that
$30000 was spent on gear this year and Terry added that another $30000 was
budgeted for 2010. Andrew asked that money be
available to deposit the old gear at the Fredericton Landfill. 5.
Coaching Coordinator’s report: Report by Dave Blanchard. Courses Three courses are being organized by the NCC for this spring; the budget
is not yet available for the manuals and on-line material. Introduction to Community Coach (Level 1) Introduction to Competition (Level 2) Winter
JPD program Football March
Break camp Receiver/ quarterback
camp being organized.
They need to get into
gear soon. Dave is running a training program on Sunday mornings at OHS.
Tryouts are March 22. Helmets, shoulder pads and a practice jersey
will be available after practice this Sunday.
No information yet. Introduction
to Flag football On Feb 9th,
all physical education teachers in District 17 will get an introduction to
flag football. Dave is working
on getting it organized for District 18.
There were several play and coaching playbooks available for the
activity.
No dates yet.
The Bubble or the Nashwaaksis Field House may be an option for
indoor training. A decision on
the program will be postponed until after FNB meeting this coming weekend. Action
Item: Look into the
availability of the Bubble for training.
FNB is planning on sending a 16U team to
There is money in the
2010 budget to hold this camp. Girls Camp Lisa Harlow was
interested in hosting a one day camp for girls 14-17 this spring in Action
Item: Check into Chapman Field availability. Other news of note: January 30, Team 6.
Official report: No report. 7.
Treasurer report: The Financial Statement
for the period January 1, to December 31, 2009 was passed out by Terry. Highlights: Revenue for registrations
was $115,580 and almost $50,000 was raised from fundraising/ grants from
government programs for a total revenue of $165,840.
Terry noted that 70% of the revenue was from registration.
The 30% from fundraising has a significant impact on the actual
cost of registration. Expenses were $154,566.
These costs included uniforms, gear, field and facilities user
fees, bursaries, Officials, awards, bus charter and sound system rentals,
Football NB fees and insurance, MFL
fees, MWFL fees, camp expenses Revenues
over expenses were $11,274. The
bank balance at the beginning of the year was $3870; at the end of the
year the bank balance was $15,144. 8.
Other Business: New Budget Terry presented the New
Budget for 2010 Fees will be kept the same
for the upcoming season. Based on registration
numbers being slightly lower than this year, revenue from registration
will be approx. $113,000 and fundraising was estimated to be approx.
$30,000. Expenditures were
estimated to be $149,000. The
predicted deficit was $4100. The registration revenue as a percentage of
total revenue was predicted to be 78%. Motion to accept the
budget was made by Steve Drisdelle Seconded by Lisa Fagan Motion passed Online
registration Tanya made a presentation on how CAMFA could do on-line registration.
It would cost $1900 plus tax ($2147) for During registration, the $50 deposit could be added to the transaction. There could be several registrants with access to the account for use at
the registration. The one time charge was equivalent to the amount of money people saved
through early registration in 2009. Motion to proceed with the
on-line registration was made by Lisa Fagan Seconded by Tanya Kitchen Action
Item - Motion made to table this to the new Executive. FNB Planning
Meeting On Saturday, January 23 in
Next
meeting will be (insert date/time) February 8, 2010 -
7pm Location
(usually Hazen Centre but could change) Meeting adjourned at 9:25 |