Capital Area Minor Football Association

   Executive Meeting Minutes

Date: May 12, 2009

Hazen Centre

Oromocto , NB

Attendance: Terry McIntyre , Marion McIntyre, Andrew Allaby , Jodi Steeves , Joey Smith , Tanya Kitchen  

Absent:  Shawn Kitchen, Norm Seguin , Lisa Fagan , Rick Forrest , Justin DeMerchant , Marvin Nash , Dave Blanchard , Steve Drisdelle  

1. Presidents report

 Spring Program

    The spring program is going well.  The 17U team traveled to PEI for a scrimmage.  One coach and one parent expressed their disappointment as they had had other expectations.  In order to prevent such occurrences in the  future  the coordinator needs to do a little better job of communications.  The 17U equipment will be gathered at the last game.  Abs will ask J amie Edwards to see if the Delta would launder the uniforms for us.  Equipment return for all other age groups will be on Monday June 1 at Willie O’Ree and Hazen Centre.  VPs are to see that these are appropriately staffed.  

2. Registrar’s report

T. McIntyre by email  

As of April 23 our registration numbers are shown below. 

The numbers in brackets are the final numbers from 2008.   

11U-67 (65)

13U-91 (75)

15U-72 (64)

17U-42 (56) 

Total-272 (260) 

We are up 5% over last year despite a 25% drop in 17U.  

3. Fundraising report

Bottle Drive

The trucks are booked and Shawn has the required bags for the bottle drive.  As the redemption centre does not want us to have the event if it is raining,  the decision to go with it or cancel must be made on Thursday morning so that the truck rentals can be cancelled without penalty. Joey Smith will be the coordinator for Oromocto and the gathering site will be the Hazen Centre.  We are still in need of a coordinator for the Southside.  Abs will ask Marvin if he will take it on.   

3. Fundraising report  cont’d

T-shirt sales & 50/50

Jodie and Tanya will sell CAMFA and Gray Gladiator t-shirts ( $15) and run a 50/50 at games at Chapman when they are in attendance.  They may also sell old All-Star t-shirts for $2.  

4. Equipment Managers report

Outstanding Gear

Attempts are being made to gather it but we are down to having only 3 sets outstanding in Fredericton and the same in Oromocto.

New Gear order

Girdles  will be ordered again and Donna Cormier will be selling them.

 Shawn Kitchen is still working on the equipment order with the goal of getting it placed by mid June.  

5. Coaching Coordinator’s report:

D. Blanchard by email

The clinic in Truro went well. About 60 coaches. About half from NB. Saint John had 1  from Saint John High.  Sussex and Hampton were represented. None from MFA. about 10 from CAMFA , plus three from the ladies team the rest were HS, and mens teams from NB.

Aug 13-15 Football Camp

The executive has agreed that CAMFA will support this camp on a break-even basis.  The information and registration brochure must be ready for stuffing into the fall early registration mail-out which will be done at the June 17 executive meeting.  

6. Official’s  report:

Norm Seguin has replaced Ray Muir as the NBFOA representative on our executive.  

7. Treasurer’s  report:

Only 4 bad cheques were received for the Spring Program.  There are 6 or 7 Jumpsatrt applications outstanding that Terry will take to Dave Kelly.  

Other Business:

Summer Football

 There was some difficulty obtaining fields but in the end the men will have Chapman and the women will have the back field at LHHS.

Admission Gate at Chapman

The women’s team will be offered the opportunity to operate  the gate at Chapman during the men’s game in addition to a canteen/BBQ and 50/50 tickets if they wish.  Proceeds would be split with ½ going directly to the Women’s team and ½  to CAMFA.

Fall fittings schedule

The first fittings will be August 17-20.  

Next meeting will be June 17^th at 7:00 , Hazen Centre Oromocto.  The fall program mail-out will be prepared.  

Meeting was adjourned at 8:20 .